Monday 31st March, 2008

Time: c. 1:30PM - 2:00PM.
Location: Room T124, University of Ballarat, Mt. Helen Campus.
Chair: Dean Perkins / Kate Perry.
Minute-Taker: Marcus Kirkpatrick.

Attendees (Required): Ben Daniel, Luke Johnstone, Marcus Kirkpatrick, Dean Perkins and Kate Perry.
Attendees (Optional): N/A
Absentees: James Romeril

Supervisor(s): Scott Hebbard.
Client: N/A

Next Meeting: Wednesday 2nd April, 2008.
Time: 1:30PM.
Location: Room T124, University of Ballarat, Mt. Helen Campus.

Agenda:
1. SPMP Submitted
2. Arrange Client Meeting
3. Schedule Fortnightly Meetings with William Harvey and Scott Hebbard
4. Client Meeting Discussion/Plan

Discussed Items:
1. SPMP Submitted
- The SPMP was submitted on the 21/03/2008, however Scott and William hadn’t visited DotProject and retrieved the file(s) on time.
- Ben e-mailed a copy of the document to both Project Supervisors on the 26/03/2008.

- Both Project Supervisors have received and read the SPMP.

2. Arrange Client Meeting
- Luke contacted Cherie Brown of the Girl Guides and organised a client meeting to take place today at 2:00PM.
- An agenda and a series of questions have been developed by the project team in preparation of the meeting.

- A client meeting has been organised and planned/prepared for appropriately.

3. Schedule Fortnightly Meetings with William Harvey and Scott Hebbard
- Meetings with Project Supervisors are to take place on a fortnightly-basis on Monday’s in Room T124.
- 1:30PM is a suitable start time (as is 1:00PM).
- No meeting is required next week; however they will begin in the subsequent week.

- Team meetings with the Project Supervisors have been organised.

- 1:30PM is the preferred start time. Ben plans to e-mail expected participants on the prior day.

4. Client Meeting Discussion/Plan
- The project team discussed their outline for the following client meeting with Scott Hebbard and received feedback on some approaches and key areas.

- Initial meeting is to take place at 1:30PM in Room T124.

Other:
- William Harvey may withdraw as a supervisor.
- The issue of versioning control was raised.
> DotProject does this automatically.
> Naming conventions, etc. have been developed and Scott Hebbard needs to be informed of these decisions.