Wednesday 12th March, 2008

Time: c. 3:30PM - 4:00PM.
Location: Room F312, University of Ballarat, Mt. Helen.
Chair: Dean Perkins / Kate Perry.
Minute-Taker: Marcus Kirkpatrick.

Attendees (Required): Ben Daniel, Luke Johnstone, Marcus Kirkpatrick, Dean Perkins, Kate Perry and James Romeril.
Attendees (Optional): N/A
Absentees: N/A

Supervisor(s): N/A
Client: N/A

Next Meeting: Monday 17th March, 2008.
Time: 1:30PM.
Location: Room T124, University of Ballarat, Mt. Helen Campus.

Agenda:
1. Timesheet Template
2. SPMP
3. Website
4. Project Supervisors
5. Questions For Client

Discussed Items:
1. Timesheet Template
Unit requirements stipulate that team members are to complete and maintain record(s) of all work undertaken throughout the duration of the assignment.
Team E has decided to use timesheets to manage this requirement. As a result it has been identified that we require a timesheet template accessible to all team members.

Ben is to create a timesheet template and upload it onto the DotProject server.

Individuals are to maintain their own weekly timesheets.

2. SPMP
The project team reviewed an existing SPMP and identified and assigned key document requirements to team members:

- Introduction (Kate Perry)
> Project Overview
> Project Deliverables
> Evolution of the Software Project Management Plan
> Reference Materials
> Definitions & Acronyms
- Project Organisation (Luke Johnstone)
> Process Model
> Organisational Structure
> Organisational Boundaries and Interfaces
> Project Responsibilities
- Managerial Process (Kate Perry)
> Management Objectives & Priorities
> Assumptions, Dependencies
> Risk Management (Marcus Kirkpatrick)
- Technical Process (Dean Perkins)
> Methods, Tools & Technologies
> Software Documentation
> Project Support Functions
- Work Packages, Schedule & Budget (Ben Daniel)
> Work Packages
> Dependencies
> Resource Requirements
> Budget & Resource Allocation
> Schedule
- Additional Components
> Change Management Plan (Marcus Kirkpatrick)
> Communications Management Plan (Marcus Kirkpatrick)
- Index TBA
- Appendices TBA

The project team reviewed an existing SPMP and identified and assigned key document requirements to team members. Completed sections are to be submitted to Marcus prior to the 17th March, 2008.
Marcus to compile the final document.

3. Website
James had overtaken website duties from Marcus.
According to James, the main parts of the design have been completed, using a modified WordPress theme. The source (psd) files for the images are available through ftp, in the oldbox.ath.cx/site/wp-content/themes/projectteam/. The only image that was not created by James is the cityscape background.
as James is still working on it. See what James has done so far at http://oldbox.ath.cx/site/.

Website design is completed; however ongoing maintenance is a requirement.

4. Project Supervisors
The team’s project supervisors are William Harvey and Scott Hebbard.
Meeting times (including an initial meeting) need to be discussed and organised with the Project Supervisors.
Kate Perry is to follow up the status of the Project Tender with the Project Supervisors.

Initial meeting is to take place at 1:30PM in Room T124.

It is possible that William Harvey may have resigned from the role of a Project Supervisor.

5. Questions For Client
A client meeting needs to take place in the future and a list of potential questions for discussion needs to be developed beforehand.

All team members are to develop a list of potential questions for the client meeting.

Other:
- James’ enrolment details have changed, and thus meeting times need to be re-discussed.
> Monday: 12:30 onwards (We have a meeting and a lecture from 1:30)
> Tuesday: 4:30 onwards
> Wednesday: 11:30 - 2:30, 4:30 onwards
> Thursday: 9:30 - 2:30, 5:30 onwards
> Friday: Unavailable
- Ben Daniel is to upload contact details for William Harvey and Scott Hebbard onto DotProject.
- Team members are to e-mail Kate Perry their university/work timetables.
- Ben is still working on an STMP solution that will e-mail calendar and tasks to all team members as they fall due.