Monday 17th March, 2008

Time: c. 1:30PM - 2:30PM.
Location: Room F312, Mt. Helen Campus, University of Ballarat.
Chair: Dean Perkins / Kate Perry.
Minute-Taker: Marcus Kirkpatrick.

Attendees (Required): Ben Daniel, Luke Johnstone, Marcus Kirkpatrick, Dean Perkins, Kate Perry and James Romeril.
Attendees (Optional): N/A
Absentees: Scott Hebbard (Supervisor).

Supervisor(s): William Harvey.
Client: N/A

Next Meeting: Wednesday 26th March, 2008.
Time: 1:30PM.
Location: Room T124, University of Ballarat, Mt. Helen Campus.

Agenda:
1. Discussion with William Harvey.

Discussed Items:
1. Discussion with William Harvey

Initial introductions between team members and William Harvey.

William then discussed some items he believed where of importance:
- Week 3 – SPMP is due.
- Division of roles:
> Project Manager – Kate Perry.
> Decide individual roles (these have to be defined).
- DotProject.
- Conflict Resolution Polices.
> Contingency Plan.
- Meetings and milestones are negotiable.
- A paper trail to support everything needs to be developed.
- Timesheets need to be created and constantly maintained.
- Agenda and minutes are important and need to be generated and managed efficiently and effectively.
- It is important that the team has a project website which is constantly maintained.
- A gantt chart needs to be developed – Ben Daniel is to take care of this.

Project roles that were identified included:
- Project Manager;
- Secretary / Documenter;
- Technical Advisors;
- Website Administrator;
- Client Liason;
- DotProject Liason;
- Reviewers; and
- Testers.

Was more of an introductory session with William Harvey and an explanation of his approach to the subject, than a standard project team meeting.

Other:
- This was more of an introductory meeting with William Harvey as opposed to a Project Team meeting.
- SPMP development is behind schedule:
> Technical Processes completed.
> Risk Management Plan, Change Management Plan, Communications Management Plan completed.
> Live Document Schedule added by Ben.
> All other components not yet completed or submitted.
> Date has been pushed back to a submission on the 21/03/2008.