Wednesday 26th March, 2008

Time: c. 1:30PM - 2:15PM.
Location: Room T124, University of Ballarat, Mt. Helen Campus.
Chair: Dean Perkins / Kate Perry.
Minute-Taker: Marcus Kirkpatrick.

Attendees (Required): Ben Daniel, Luke Johnstone, Marcus Kirkpatrick, Dean Perkins, Kate Perry and James Romeril.
Attendees (Optional): N/A
Absentees: William Harvey (Supervisor).

Supervisor(s): Scott Hebbard.
Client: N/A

Next Meeting: Monday 31st March, 2008.
Time: 1:30PM.
Location: Room T124, University of Ballarat, Mt. Helen Campus.

Agenda:
1. Discussion with Scott Hebbard.

Discussed Items:
1. Discussion with Scott Hebbard
- Initial introductions between team members and Scott Hebbard.
- Scott then discussed some items he believed where of importance:
- Went over the SPMP and discussed some components (Scott hadn’t seen the document as he had not yet logged into DotProject).
- Meeting plan – how they are to be run.
> Agendas.
> Action Items.
- The tender process is run through Kathleen Keogh.
> As we haven’t heard anything, assume that our tender was successful.
> William and Scott need to organise a meeting.
> A lot of background and a lot of goals need to be discussed and refined in the initial meeting.
> William and Scott are to be present as it is a formal meeting.
- Take initiative – show you can manage the project!
> William Harvey is away next week, however Scott will still be there.
- Periodic e-mails can be good.
> SPMP to be mailed to Scott and William (Ben to take care of this).
- SHOW THE CLIENT:
> What you will do;
> How you will do it; and
> Don’t take something too BIG!
- Scott and William are to undertake a mediator type role.

- Luke Johnstone to contact the client and organise a meeting for the 31st March, 2008.
- Ben Daniel to e-mail Scott Hebbard and William Harvey a copy of the SPMP tonight.

- Was more of an introductory session with Scott Hebbard and an explanation of his approach to the subject, than a standard project team meeting.

Other:
- This was more of an introductory meeting with Scott Hebbard as opposed to a Project Team meeting.
- SPMP was completed and submitted on the 21st March, 2008.
- Meetings with Scott Hebbard and William Harvey are to be scheduled on a fortnightly-basis.