Monday 3rd March, 2008.

Time: c. 1:30PM - 2:00PM.
Location: Room T124, University of Ballarat, Mt. Helen Campus.
Chair: Dean Perkins / Kate Perry.
Minute-Taker: Marcus Kirkpatrick.

Attendees (Required): Ben Daniel, Luke Johnstone, Marcus Kirkpatrick, Dean Perkins, Kate Perry and James Romeril.
Attendees (Optional): N/A
Absentees: N/A

Supervisor(s): N/A
Client: N/A

Next Meeting: Thursday 6th Match, 2008.
Time: 3:30PM.
Location: Room F312, University of Ballarat, Mt. Helen Campus.

Agenda:
1. Luke Johnstone – Group Return
2. Website – Purpose?
3. Draft Tender
4. DotProject Tasks
5. Uniformed Software

Discussed Items:
1. Luke Johnstone – Group Return
Per an e-mail sent to all team members, Luke Johnstone, has departed returned to the group.

The group now contains the original six members for the first two semesters of the project.

Team roles will no longer need to be re-assessed.

2. Website – Purpose?
Confusion over the purpose of the project team website exists – is it just for news updates and links to the server, or should it contain other information, e.g. team member information, project scope etc.?
The majority of team members believe the former, however, Marcus believes it is the latter.

The website is to be developed under the pretence that it is only for news updates and links to the server.

This issue can be re-addressed at a later date.

3. Draft Tender
The draft tender wasn’t completed, and the progress made on the document was minimal.
Whilst it was initially decided that the Athletic Club Database was the preferential project, Kate raised the issue that it may not have existing hardware and software resources that could be utilised – like the Girl Guides project. Therefore, our project should be for the Girl Guides.
All project members are to e-mail Marcus a list of their Skills/Attributes, Study Details and Work Experience(s) prior to the 6th March, 2008.
The focus has shifted from the Athletics Club Database to the Girl Guides project.

Marcus to draft a tender for the Girl Guides project and forward it to all team members for review prior to submission
All project members are to e-mail Marcus a list of their Skills/Attributes, Study Details and Work Experience(s) prior to the 6th March, 2008.

4. DotProject Tasks
Project-related tasks are to be setup in DotProject for planning purposes. The WBS (to an extent) is to be based upon these tasks.
As it is estimated that this task will take quite bit of time, the due date is to be parallel that of the SPMP – Friday 21st March, 2008.

Ben Daniel is to setup project-related tasks in DotProject. Due date Friday 21st March, 2008.

The completion of this tasks is a pre-requisite to the WBS and therefore, the SPMP also.

5. Uniformed Software
Ben raised the issue of uniformed software at the prior meeting, i.e. Office 2007, and the potential benefits. It has been decided that the Project Team will use MS Office 2007 (as opposed to earlier versions).
Consequently, all file types will end with the ‘x’ extension. Users without the MS Office 2007 programs will not be able to open these file types, however a plug-in, available from the Microsoft website can be installed on the user’s PC to provide appropriate access. A link to this plug-in will be placed appropriately on the team website.
All project members are to save files under the Microsoft Office 2007 extensions. A link to a Microsoft hosted plug-in (to provide access for users of earlier Office versions) is to be placed appropriately on the team website.

Kate doesn’t have MS Office 2007 so this may potentially be an issue.

Other:
- Dean has resolved server-side issues and project-hosting capabilities (including DotProject) are up and running.
- Kathleen Keogh and the group supervisor(s) are to be provided with read-only access to the server.
- Dean Perkins to do FTP.
- Ben to investigate SMTP server for file upload notification.