Wednesday 2nd April, 2008

Time: c. 1:30PM - 2:00PM.
Location: Room T124, University of Ballarat, Mt. Helen Campus.
Chair: Dean Perkins / Kate Perry.
Minute-Taker: Marcus Kirkpatrick.

Attendees (Required): Ben Daniel, Luke Johnstone, Marcus Kirkpatrick, Dean Perkins, Kate Perry and James Romeril.
Attendees (Optional): N/A
Absentees: N/A

Supervisor(s): N/A
Client: N/A

Next Meeting: Monday 7th April, 2008.
Time: 1:30PM.
Location: Room T124, University of Ballarat, Mt. Helen Campus.

Agenda:
An agenda was not set for this meeting. It was an open discussion.
- Primary dicussion concerning the approach to the website development per client meeting Monday 31st March, 2008.

Discussed Items:
1. Site Functionality - Forum, Chat & Bulletin
- As per the client meeting on Monday 31st March, 2008 (and following group discussions) it was determined that the site required forum, chat and bulletin functionality.

- At this stage, the following approaches will be used to develop this functionality:
> Forum:
o The team will code and create our own forum, this may or may not involve the modification of pre-existing code; and
o A requirment is that this forum will have to integrate with Joomla! so that the client can edit it easily when required.

> Chat:
o Chat will be provided by the 'uttim' Joomla! plug-in, however, this plug-in will have to be heavily modified for security purposes.

> Bulletin:
o There is currently a Joomla! bulletin plug-in, however, further research is required for security purposes.

- It is important that for each of these components there is a limit placed upon user accounts - Ben advised that the Joomla! plug-in 'uddeim' could be investigated to achieve this end.

2. Joomla!
- Dean is to install Joomla! on the server (oldbox) and provide Ben and Marcus with FTP rights for editing and research purposes.

3. fck - Arcticle Creator
- Ben advised team members to research the 'fck' article editor, as it can provide functionality for quite a number of features, including:
> Calendar installation and event modification;
> Creation of style sheets; and
> Journal entries can include fields for user comments (and comment access can be restricted).

4. Girl Guides - Links
- The current links contained on the Girl Guides should be suitable for the site we are creating, however, they will have to be verified and confirmed with Cherie first.

5. Required Software
- The most important software issue that needs to be addressed is Joomla!.

- A copy of Joomla! needs to be obtained:
> Ben advised that he has a pre-existing copy and can forward it to relevant team members (most importantly Dean (for the installation on oldbox)).

- ALL team members are to research Joomla! so that they thoroughly understand the system that we are using - any queries (after individual research) speak to Ben who is familiar with the system.

6. Hosting
- After the meeting on Monday 31st March, 2008 it is apparent that Cherie requires a new hosting plan.
- Ben is currently using 'MD' as a host and would like to recommend them as a solution to this issue.

- Ben advised the following about 'MD':
> Hosting plans cost approximately $88.00 per annum, or an additional $29.95 for 24 months worth of hosting ($120.00 total);
> Hosting plans include a domain name that can end in a variety of suffixes, e.g. '...com.au', '...org.au', '...net.au', etc.; and
> Include an e-mail address (@ the site address, e.g. 'admin@ballaratgirlguides.org.au).

- Question: Is there a possibility that Cherie may be able to get some funding from the Girl Guides? This issue needs to be raised with the client.

Other:
- Cherie needs to be contacted (via phone) after the next Monday meeting (7th April, 2008), and advised of updates to the project.
> She may also be required to answer some questions, e.g. "Is funding from the Girl Guides a possibility?".

- The SRS is due in Week 5 and research documents also need to be completed.