Monday 21st April, 2008

Time: c. 1:30PM - 2:20PM.
Location: Room T124, University of Ballarat, Mt. Helen Campus.
Chair: Ben Daniel.
Minute-Taker: Marcus Kirkpatrick.

Attendees (Required): Ben Daniel, Luke Johnstone, Marcus Kirkpatrick, Dean Perkins, Kate Perry and James Romeril.
Attendees (Optional): N/A
Absentees: N/A

Supervisor(s): N/A
Client: N/A

Next Meeting: TBA
Time: TBA
Location: TBA

Agenda:
An agenda was not set for this meeting. It was an open discussion.

Discussed Items:
(NB: Items 1 & 2 require URGENT updating)
1. SPMP
- Project scheduling, including milestones and assessment dates, needs to be updated ASAP.
> The current scheduling included in the SPMP is unsuitable and is to the detriment of the document.

- The SPMP will need to be se-submitted at the end of the week to incorporate the changes to scheduling and:
> Information regarding the content management system;
> Information regarding the websites - both the Girl Guides website and the Team E website;
> Information regarding client illicitation;
> The addition of student ID numbers to the front cover;
> The removal of William Harvey from the Supervisor information; and
> The inclusion of the new definitions and acronyms included in the recently updated SRS (by Dean

- Standards in the SPMP also need to be included and/or updated, these include:
> Coding standards;
> Team standards; and
> Documentation standards, including naming conventions.

- Ben to assign this task to an appropriate team member post meeting.

- (NB: Scope may or may not have to be re-developed, this is dependent upon team review of the existing scope).

2. SRS
- Dean has updated the definitions and acronyms section.

- The SRS use-cases need to be updated ASAP.
> This task has been assigned to James.

3. WBS
- The WBS may have to be remotely-hosted, as it isn't formatting or storing correctly in PHProjekt.
- Ben to investigate an alternate avenue of scheduling.

4. Presentation
- The presentation is to take place in the lecture next week.
- The task needs to be divided into sections and delegated to individual team members, prior to compilation and a rehearsal at the next meeting (Monday 28th April, 2008).
> Luke Johnstone is to compile the individual components of the presentation;
> Marcus is to develop a Powerpoint template and forward it to Luke; and
> All team members are to forward their individual sections to Luke once completed.

- A discussion took place regarding the order of presentation, the outcome was largely based on the assessment requirement (details minuted below).
- The presentation should last for no longer than 15 minutes, and then 5 minutes for questions.
> Team members should keep this time constraint in mind when developing their individual sections.
- Furthermore, the presentation should "FOCUS ON PROCESS"!
> This also needs to be kept in mind when undertaking individual work.

5. Presentation - Section Assignments
- Introduction (Marcus)
> Client details; and
> Scope.
- Processes & Management (Kate)
> Meetings;
> Agendas with client (when necessary); and
> Document versioning. (Marcus - this may be moved into the introduction, after Scope).
- Team Organisation (Dean)
> Project manager;
> Team roles;
> Timesheets; and
> Weekly status reports.
- Overview of Client Needs (Luke)
> Website;
> Forum;
> Usability; and
> Security (including reasoning).
- Proposed Solution (Ben & James)
> Joomla!
> Hosting.
- Questions
> NB: All team members are expected to be able to answer any question.

- Document Formatting (Further Discussion)
> All internal files are to be in Microsoft Office 2007 format - .docx, .pptx, .xlsx, etc.
> All external files are to be in .pdf format.

Other:
PHProjekt:
- PHProjekt is proving to be problematic, as it is showing all group members to be offline.
- A switch to DotProject needs to be investigated.
> If a switch is to take place, it is required that a team member will need to log into the database and '.zip' all files for a back-up.

Colour Codes:
- Kate plans to investigate colour codes, and develop a scale of appropriate colours that can be used on the web site.