Monday 7th April, 2008

Time: c. 1:30PM - 2:00PM.
Location: Room T124, University of Ballarat, Mt. Helen Campus.
Chair: Ben Daniel.
Minute-Taker: Marcus Kirkpatrick.

Attendees (Required): Ben Daniel, Marcus Kirkpatrick, Dean Perkins, Kate Perry and James Romeril.
Attendees (Optional): N/A
Absentees: Luke Johnstone (no reason provided).

Supervisor(s): N/A
Client: N/A

Next Meeting: Thursday 10th April, 2008
Time: 3:30PM.
Location: Room T124, University of Ballarat, Mt. Helen Campus.

Agenda:
An agenda was not set for this meeting. It was an open discussion.

Discussed Items:
1. Timesheets
- These need to be completed and updated ASAP.
- Currently ALL team members are behind on this task - please address this issue individually.

2. Friday 11th April, 2008
- A draft version of the SRS document needs to be completed and sent to Ben via e-mail;
> (Ben and Dean are currently working on the SRS).
- A document detailing an agreed-upon scope - by both the client and the team - also needs to be produced; and
- Ben is to officially allocate these tasks via e-mail (after individual discussions with team members).

3. Scheduling
- Ben is no longer in charge of scheduling and the Work Breakdown Structure (WBS) as he is finding it too difficult and time consuming.
- Kate is to now undertake this task.

- NB: Kudos to Ben for identifying his weaknesses and advising the team before placing the project team in potential jeopardy.

4. SPMP
- A draft version of the SPMP needs to be completed by the end of next week (Friday 18th April, 2008).
- Marcus is in charge of this document and has advised that it is mostly on-track, however he still requires input from Kate and James.
> Once Kate and James have finished their required components they are to e-mail them to Marcus ASAP (preferably before Friday 18th April, 2008).

5. Weekly Status Reports
- A discussion took place regarding whether these should be produced each and every week.
- It was decided that some form of a weekly status report should be produced.
- As PM, Kate is to undertake the preparation of these documents.

6. Document Trail
- A discussion took place as to whether the project team has a suitable document trail in place.
> It was decided that archived e-mails in gmail would provide a suitable document trail.

7. Document Re-Writes
- Document re-writes may be required for some current documents.
- This is to be informally discussed amongst the project team at a later date.

Other:
- Logo Colour: Can it possibly be made blue? Ben is having difficulty printing a 'grey' logo.
> Marcus to investigate prior to Thursday's meeting.