Thursday 17th April, 2008

Time: c. 3:30PM - 4:15PM.
Location: Room F312, University of Ballarat, Mt. Helen Campus.
Chair: Ben Daniel.
Minute-Taker: Marcus Kirpatrick.

Attendees (Required): Ben Daniel, Luke Johnstone, Marcus Kirkpatrick, Dean Perkins, Kate Perry and James Romeril.
Attendees (Optional): N/A
Absentees: N/A

Supervisor(s): N/A
Client: N/A

Next Meeting: TBA
Time: TBA
Location: TBA

Agenda: An agenda was not set for this meeting. It was an open discussion.

Discussed Items:
1. SRS
- Dean is currently modifying the SRS, and has identified the following:
> The versioning is 'weird' and needs to be looked at - is there a potential versioning problem across all documents?
o This will need to be investigated at some point - tentatively assigned to Ben and Marcus.
> Required tasks for this document can be split up and delegated to other team members, for example:
o Forum and chat;
o Backup and restore;
o Administration;
o User manuals;
o On-site assitance; and
o Definitions and acronyms, etc.

2. SPMP
- As the SPMP is a 'live' document, on-going changes ought to be made, therefore it will be reviewed and addressed in Monday meetings, and also Thursday meetings (if required).

3. Chat Client
- Marcus remembered using a Java-based chat client in the past, that could be potentially useful for the Girl Guides web site.
- Marcus to research this further and e0mail Ben if he finds anything appropriate.

4. Client Meeting
- Another client meeting needs to be organised.
- Luke to e-mail Cherie to discuss and organise a suitable time.

5. Minutes / Status Report
- Minutes were completed are up-to-date.
- Kate has not yet completed any Status Reports:
> Discussion as to whether they are needed or not followed. The outcome was that status reports probably aren't necessary as timesheets should suffice.

6. Re-coloured Logo
- Per the prior meeting, Ben's printer was having difficulties printing the 'grey' logo, therefore, it has been re-designed and re-coloured.
- The group isn't entirely 'taken' with this new logo and will revert back to the existing logo.

Other:
- Some minor discussion regarding the formatting of documents took place - but nothing too serious.
> It was decided that this need not be minuted, but a brief e-mail, noting the outcome of the discussion, is to be prepared and e-mailed to all team members.