Monday 12th May, 2008

Time: c. 3:30PM - 4:30PM.
Location: Room T233, University of Ballarat, Mt. Helen Campus.
Chair: Ben Daniel.
Minute-Taker: Marcus Kirkpatrick.

Attendees (Required): Ben Daniel, Luke Johnstone, Marcus Kirkpatrick, Dean Perkins, Kate Perry and James Romeril.
Attendees (Optional): N/A
Absentees: N/A

Supervisor(s): N/A
Client: N/A

Next Meeting: TBA
Time: TBA
Location: TBA

Agenda:
An agenda was not set for this meeting. It was an open discussion.

Discussed Items:
1. Groove or Collanos
- It was assumed that per the prior meeting, team members will have researched Collanos - very few had.
- Ben Daniel provided a brief overview of the Groove (Microsoft Office-based) and Collanos File Management Systems (FMS).

- A decision is to be made as to which FMS will be used:
> Collanos was officialy declared the FMS of choice as some team members are still without Microsoft Office 2007.

- Usage / content rules will also need to be defined, but this will take place after installation.

2. SADD
- The SADD needs to have drafts prepared and readied for submission.

- There are also other scheduling matters that need to be taken into account, but this ought to be discussed by the developers - Dean and James.

- James is to undertake the SADD.

3. Prototype
- Dean and James need to begin development on a working prior prototype that needs to be finalised by the end of the semester.

4. Gmail Usage
- It was proposed that a team gmail account will be used for the project.
- How is this supposed to work and what policies should be in place for it?
> All extneral correspondence needs to go through the team gmail account - team.e.uob@gmail.com; and
> Luke is to e-mail Cherie to inform her of the new e-mail address and contact details.

5. DotProject
- Do we close this site down and transfer all files to PHProjekt?
- Dean would prefer to leave the DotProject active and utilise it as a back-up resource in case something happens to PHProjekt.
> This view was supported by the team.

6. Team Web Site - Status Report REQUIRED
- A status report regarding the team web site site is required.
- As James is the administrator of the web site he is required to give a status report:
> James advised that he had sent e-mail correspondence earlier this morning, and all could review it at their leisure.

7. TP3 & TP4 Timetables
- Ben suggested that all team members pre-plan their TP3 timetables to ensure that each member is available for at least one meeting a week.
- The team decided not to do this as it would be too hard to organise. Especially for Marcus and Dean whom are studying a double degree - Bachelor of Commerce / Bachelor of Computing - and often have timetable clashes between the School of Business and the School of ITMS.

8. Communication Update - Ben
- As a way of keeping the team informed, Ben wished to announce the following:
> Over the next few days, Ben will be keeping his mobile version of MSN Messanger active when he is not at home;
o This will not be done all the time at the moment, but will become a regular thing once he works out how much data transfer is used.
> Push mail will generally be active when Ben is at the university campus or out of the office - mail@bendaniel.id.au; and
> Ben's blog is going to become active again after being idle for about a month. Ben intends to start posting his own project status there. The first post for project status is already online - http://bendaniel.id.au/blog.

Other:
- Supervisor: Ben has spoken to Scott today and there will be a supervisor's meeting next week. Ben will be e-mailing Scott an unapproved version (1.15) of the SPMP later this week.