Tuesday 12th August, 2008

August 12th

Time: c.3:30PM - 4:30PM
Location: T249, University of Ballarat, Mt. Helen Campus.
Chair: Ben Daniel.
Minute-Taker: Marcus Kirkpatrick.

Attendees (Required): Ben Daniel, Kourosh Kakhi, Marcus Kirkpatrick, Dean Perkins and Kate Perry.
Attendees (Optional): N/A
Absentees: James Romeril (Absent - no excuse).

Supervisor(s): Sandra Herbert and Kathleen Keogh
Client: N/A

Next TBA
Time: TBA
Location: TBA

Agenda:
1. Status Reports from all Team Members
2. Supervisor Feedback / Comments
3. Communication
4. Other Business

Discussed Items:
1. Status Reports from all Team Members
- Ben: Provided a status report;
- Kourosh: Provided a status report;
- Marcus: Provided a status report;
- Dean: Provided a status report; and
- Kate: Provided a status report.

- For information as to what was reported, please review individual timesheets.

2. Supervisor Feedback / Comments
- Per Kathleen:
> SDD:
o Kathleen advised that the SDD requires more content.
o Kathleen advised that the content related to Joomla! is great for future maintenance but NOT for the system design.
o Kathleen was concerned that the SDD doesn't easily define how a page is to be added, and suggested adding a paragraph similar to the following "... each page based on a description in a Joomla! template... ".
* Dean provided a quick overview that the content of each page is stored in a JOS content task linked within the JOS menu.
o Kathleen acknowledged that this would be suitable for the SDD and that our group definetely needs to include more "gutsy" stuff in order to get a better mark.
o Kathleen further advised that a description of the coding languages, such as "CSS" are required, as is a paragraph describing how Team E is override the default Joomla! settings to "personalise" the system for the Ballarat Girl Guides.

3. Communication
- Per Ben Daniel:
> The team requires improved communication as there are still a few bugs plagueing the project.
> Sandra is to be "cc'd" in on all e-mails until the group is communicating effectively.
o Her role will be to help the group if we are experiencing difficulties, and will help the group work through problems.

4. Other Business
- Poster:
> The poster is to display the default architecture of the system, however it may need to be modified to make it to more dynamic.
> A site map or storyboard for each page would be a good starting point.
o A good idea would be to mention how it contains a consistent layout across each page.
o A folder/tree-style approach could be useful.
> The poster needs to clearly show what Joomla! does and how Team E are customising it for their client (Ballarat Girl Guides).
> The poster could include information describing what the "template" provides and exactly what the Joomla! CMS does and what Team E is doing themselves.
> Kathleen advised that a good idea would be to narrow down the subset with templates, and include information relating to:
o What happens to information?
o Where is information stored?
o Constraints.
> Kourosh advised that he had experience designing posters and was assigned the role.
o The poster will be A2-sized.

Other:
- Team Roles:
> Ben is to continue to finish a list of team roles and e-mail them to all members of Team E and Kathleen and Sandra.
- WBS:
> Ben has completed a WBS and will e-mail it to the supervisors tonight.
- Server Errors:
> Dean has resolved some server errors and is trying to fix another.