Tuesday 29th July, 2008

Time: c. 11:00PM - 11:40PM.
Location: Room T124, University of Ballarat, Mt. Helen Campus.
Chair: Ben Daniel.
Minute-Taker: Marcus Kirkaptrick.

Attendees (Required): Ben Daniel, Luke Johnstone, Kourosh Kakhi, Marcus Kirkpatrick, Dean Perkins and Kate Perry.
Attendees (Optional):
Absentees: James Romeril.

Supervisor(s):
Client:

Next Meeting: TBA
Time: TBA
Location: TBA

Agenda:
An agenda was not set for this meeting. It was an open discussion.

Discussed Items:
1. Communication
- ALL e-mails have to be replied to within a 48-hour period EVEN if it is merely an acknowledgement reply.
- The only excemption to this rule is if the e-mail explicitly states a reply is not required.

- Ben advised the following:
> He is now keeping a 'roll call' in Microsoft Excel which will be used to record replies received for e-mails and meeting attendance.
> If someone's performance isn't satisfactory he will notify them.

- If a team member is consistently failing to perform, be it attending meetings or replying to e-mails, it will result in a meeting with the Project Manager and Conflic Resolution Manager prior to Supervisor involvement.

2. SADD
- Ben is to perform the final edit of this document before submission on Monday 4th August, 2008 (the due date).

- The work break-down of the SADD is as follows:
> Technical Components (Dean)
o Architectural design;
o Database design and overview; and
o Joomla! plug-ins.
> Story Boards (Kourosh and Marcus)
o The story boards need to show the following:
* Main pages; and
* Forum / Bulletin Boards (including forum discussions and thread overviews).
o Kourosh has had experience with storyboarding and is confident that he can undertake the bulk of this task.
o Marcus is to perform layout overviews for the site (including approximate dimensions and image locations) and forward to Kourosh and the rest of the group via e-mail.
> Decision Log (Dean)
> Modular Algorithm Design (Kate)
> Data Storage Layout (Dean)

- Please e-mail individually completed components to Ben ASAP (no later than Sundary 3rd August, 2008).

3. SPMP - Edit
- Marcus is to undertake an SPMP edit due Monday week (Monday 11th August, 2008).

- Updates to this document will include:
> Roles and Responsibilities: To reflect the inclusion of a Conflict Resoluion Manager.
> Team Communication: The introduct of a 'Team Communication' section to reflect the communication requirements within the team, i.e. replies to all e-mails required.
> Updates to Appendicies:
o Communications Management Plan: to be update by Marcus; and
o Risk Management Plan: to be updated by Kate.

4. Site Design
- A site design was supposed to be produced and finalised by James, however, the group has not been provided with any evidence to show that this work has been completed.

- Marcus is now in charge of the site design (i.e. layout as opposed to technical design).
> NB: This means that the edits to the SPMP, assigned to Marcus, may now have to be assigned to someone else.
> Marcus showed a few potential design ideas on the whiteboard and will convert them into a Microsoft Paint diagram to be forwarded to all team members for review (including Koroush for storyboarding purposes).

5. Client Meeting
- An extended period of time has passed since Team E's last meeting with the client.
- Kate to organise a meeting with the client, to update her on the project status and discuss scope requirements, i.e. does the client require any additional work to be done?

6. Team Meetings - Timetables Required
- In order to effectively organise Team Meetings, Ben requires a copy of each team member's timetable.

- The timetables need to reflect:
> University classes and times (including Lectures, Labs and Tutorials);
> Work times; and
> If necessary, sport training times, e.g. football training.

7. New Member - Kourosh Kakhi
- Team E welcomes it's newest member Kourosh!
- Kourosh's role in the project will be discussed in this afternoon's informal meeting.

8. Further Design Requirements
- Kate is to research design elements and requirements for the project web site, this includes:
> Pages that appeal to the target audience, e.g. http://www.barbie.com, http://www.neopets.com, http://www.looneytunes.com, etc.
o The elements that make these sites appealing needs to be documented, and will most likely include:
* Brightness;
* Cartoony designs; and
* Ease-of-use.
> Kate is also going to research colour conventions.

- This information can be added to the research document.

9. Methodology - Site Creation
- A brief discussion took place as to how the site will be created.
- The discussion was limited, as the site's lead programmer, James, was absent from the meeting.
- A general consensus was met that the site will most likely be initially coded in Adobe Dreamweaver before then being converted into a Joomla! template.
- This assumption, will however, have to be confirmed with James.

Other:
- Kourosh mentioned that team=produced documents should conform to IEEE standards - Kate has volunteered to research these standards.