Monday 25th February, 2008

Time: c. 4:30PM - 5:30PM.
Location: Lab F302, University of Ballarat, Mt. Helen Campus.
Chair: Kate Perry.
Minute-Taker: Marcus Kirkpatrick.

Attendees (Required): Ben Daniel, Luke Johnstone, Marcus Kirkpatrick, Dean Perkins, Kate Perry and James Romeril.
Attendees (Optional): N/A
Absentees: N/A

Supervisor(s): N/A
Client: N/A

Next Meeting: Thursday 28th February, 2008.
Time: 2:30PM.
Location: (Outside) Room F312, University of Ballarat, Mt. Helen Campus.

Agenda:
N/A - This was the initial meeting. No agenda had been prepared.

Discussed Items:
1. Group Formation and Introductions
Formation of group, including introductions and preliminary assignment of roles.
Furthermore, this included the discussion of team expectations and goals (a common aim is a HD marking for the subject(s)), as well as the exchange of contact details and timetables / availability.

Ben Daniel (Programmer)
Mobile: 0417 323 410
MSN: mail@bendaniel.id.au

Luke Johnstone (Client Liaison)
Mobile: 0407 685 088
E-Mail: lwjohnstone@students.ballarat.edu.au

Marcus Kirkpatrick (Documenter)
Mobile: 0408 501 946
E-Mail: kirky.au@gmail.com
MSN: kirky_au@hotmail.com

Dean Perkins (Programmer)
Mobile: 0427 689 607
E-Mail: camel.holocaust@gmail.com

Kate Perry (Project Manager)
Mobile: 0400 107 410
E-Mail: kate_perry1@bigpond.com
MSN: kate_perry_28@hotmail.com

James Romeril (Programmer)
Mobile: 0439 320 831
E-Mail: j.romeril@gmail.com
MSN: rompom7@hotmail.com

Notes: Luke Johnstone is only undertaking CP783, and therefore, will only be involved with the initial two semesters of the project.

2. Develop Shortlist of Projects
Group discussion and shortlist of potential projects (per Excel Spreadsheet received from Kathleen Keogh).

The shortlist of possible tasks was narrowed down to:
- 3. Club / Community (Rod Griffin) – Athletic Club Database;
- 5. Small Business (Robin Tait) – 11-a-side Football Tournament;
- 9. Black Hill PR (Mark Kennedy) – Sports Field;
- 13. Apex Victoria (Craig Fletcher) – Development of Media Contact database for Apex Victoria;
- 36. Community – UoB Student Society (Melissa Burnside) – Second-hand book shop on a contingent basis-Inventory Management System;
- 42. Small Business (Baden & Deborah Cutts) – Ecommerce website – customers selecting photos;
- 66. Small Business (Jeroen Rens) – Ecommerce website for small business;
- 68. Girl Guides (Cherie) – Website + database; and
- 76. Prendergaast Builder – Online quote – database and website.

Dean Perkins is to contact Kathleen Keogh (Lecturer) for further information re shortlisted items. This information is to be then forwarded to all team members for further discussion at next team meeting.

3. Project Server / Database
Team discussions identified the requirement for a ‘Project Server / Database’ (herein called server) with 24/7 availability.
The server requires secure multi-user access and the ability to upload and download files.
DotProject (open-source) avenue, discussed in CP783 lectures, requires further investigation as it seems to meet desired criteria.

DotProject (open-source), and other potential avenues, to be investigated before next team meeting; and
Team members with potential hosting capabilities to inform team at next meeting

Limited knowledge of servers and open-source software prohibited in-depth discussions. Research on this area is required.

4. Document Format
Per team discussions, each team member has Microsoft Office 2007. Thus, the newer Microsoft Office document extensions (e.g., docx (as opposed to .doc), xlsx (xls), pptx (ppt)) can be utilised. This is beneficial as formatting is improved in these versions.
It was also noted that these formats are not backwards compatible with prior versions of Office, therefore those with previous versions must download and install the required plug-in. Therefore, it is beneficial that we place appropriate links on the team website.

The newer Microsoft Office 2007 extensions (e.g., docx (as opposed to .doc), xlsx (xls), pptx (ppt)) are to be used. A link to the required accessibility plug-in (for those with older versions of Microsoft Office) is to be placed on the team website.

Other:
Project Server / Database - Research: Team members to investigate DotProject (open-source), and other potential avenues, before next team meeting.
Team members with potential hosting capabilities to inform team at next meeting
Document Formatting: The newer Microsoft Office 2007 extensions (e.g., docx (as opposed to .doc), xlsx (xls), pptx (ppt)) are to be used. A link to the required accessibility plug-in (for those with older versions of Microsoft Office) is to be placed on the team website.