Location: (Outside) Room F312, University of Ballarat, Mt. Helen Campus.
Chair: Dean Perkins.
Minute-Taker: Marcus Kirkpatrick.
Attendees (Required): Ben Daniel, Marcus Kirkpatrick and Dean Perkins.
Attendees (Optional): N/A
Absentees: Kate Perry (re Work Responsibilities), James Romeril (Enrolment Issues), Luke Johnstone (Group Departure).
Supervisor(s): N/A
Client: N/A
Next Meeting: Monday 3rd March, 2008.
Time: 1:30PM.
Location: Airport Lounge, University of Ballarat, Mt. Helen Campus.
Agenda:
1. Luke Johnstone – Group Departure
2. Further Discussions re Project Server / Database
3. Further Discussions re Develop Shortlist of Potential Projects
4. Record(s) of Correspondence
5. File Naming Conventions
Discussed Items:
1. Luke Johnstone – Group Departure
Per an e-mail sent to all team members, Luke Johnstone, has departed from the group.
The group has now been brought back down to five team members.
Team roles will need to be re-assessed at the next team meeting (when all team members are available) to re-allocate Luke’s intended tasks.
2. Further Discussions re Project Server / Database
DotProject (open-source software) is the preferred operating platform.
Dean started hosting a server on the 27th February, 2008, with Dean and Marcus remotely testing the server (Marcus was able to log-on).
Dean is prepared to keep the server running 100% of the time, however, at the moment he is using a Windows 2000 platform and cannot find a compatible anti-virus (thus, it is down at the time-being). If you are aware of an AV that runs on this platform, please contact Dean.
Dean will host a DotProject server with 24/7 access, however an anti-virus program compatible with Windows 2000 is required. Team members aware of a possible solution are to contact Dean.
Anti-virus software compatible with Windows 2000 is required before the server can be 24/7 operational.
3. Further Discussions re Develop Shortlist of Potential Projects
Ben proposed a revised shortlist of potential projects. These included:
- 3. Club / Community (Rod Griffin) – Athletic Club Database;
- 42. Small Business (Baden & Deborah Cutts) – Ecommerce website – customers selecting photos;
- 68. Girl Guides (Cherie) – Website + database.
After discussions it was decided that the Athletic Club Database was the preferred project, followed by the Girl Guides. The small business (customers selecting photos) wasn’t considered practical and has since been removed from the list;
Marcus to draft a tender for the Athletic Club Database and forward it to all team members for review prior to submission
4. Record(s) of Correspondence
Marcus proposed that records of all correspondence (both internal and external) are to be kept starting from 03/03/08, to help manage potential risks arising from unforseen externalities. (NB: If internal correspondences are always sent to the whole team, i.e. not just one team member, only one person is required to maintain the records. Marcus has volunteered for this role – to be further discussed at next team meeting
This may be impractical, so instead, when sending an e-mail, cc to everyone, and ensure that copies are kept (possibly in a folder separate to inbox and/or sent).
5. File Naming Conventions
Marcus has proposed a naming convention for project files:
- For incoming correspondences: ic--
- For outgoing correspondences: ic-
- For internal correspondences: me-
- For other documents and working papers: wp-
Marcus to e-mail list of file naming conventions to all team members to adopt.
Subject to review – if better conventions can be suggestions, then please make the team aware.
Other:
Uniformed Software: Ben raised the issue of uniformed software, i.e. Office 2007, and the potential benefits. To be discussed further at the next meeting.
